Know what you ordered, what arrived, what you owe
Request, order, receive, pay — each step recorded against the last, so a disputed invoice is settled by looking rather than remembering.
What you get
Supplier records worth keeping
Terms, contacts, prices and history on one record, instead of scattered across inboxes and notebooks.
Requests for quotation
Ask several suppliers at once and compare what comes back on the same terms, so the decision is on price rather than whoever replied first.
Purchase orders with a paper trail
What you ordered, at what price, when it was promised — the record that makes a late or short delivery arguable.
Goods receipts that move stock
Receiving adds to the right warehouse and posts to inventory, so on-hand figures rise the moment goods land.
Three-way matching
Order, receipt and invoice checked against each other, which is how overbilling gets caught before it is paid.
Payables and ageing
What is due, to whom, and how soon — from the same ledger the rest of the business reports on.
Common questions
Can I compare quotes from several suppliers?
Yes. A request for quotation can go to multiple suppliers and their responses are compared side by side on the same terms.
Does receiving goods update stock and accounts?
Yes, a goods receipt adds stock to the chosen warehouse and posts the corresponding inventory entries.
Can I catch an invoice that does not match the order?
Yes, through matching the purchase order, the goods receipt and the supplier invoice against each other.